Gym booking automation
- automated class scheduling, retain every member
Gym booking automation that books classes on Instagram and WhatsApp, sends the 24-hour reminders that cut no-shows, and retains lapsed members with same-channel follow-ups. Automated class scheduling and gym member retention software in one - live in 15 minutes.
Pulse Studio
Replied in 0.5 seconds · 21:42
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40% of DMs after-hours
Your front desk closes 21:00 - but trial DMs and class questions keep arriving
Capped classes sit empty
Someone cancels at 18:50 - without auto-promote, the bike sits empty at 19:00
Trial-to-paid leaking
Without same-day check-in, conversion drops from 70%+ to under 40%
18-25% group no-shows
No 24-hour confirmation? The industry baseline holds - and it eats your MRR
Trusted by businesses already using Seekadu
What a Tuesday looks like with gym booking automation on the floor.
The same DMs arrive. The difference is what happens when your front desk is on a session and the class fills up.
Without Seekadu
Trial DM ignored
"How does the trial week work?" - sits until Wednesday. They walk into the studio across the street.
Without Seekadu
Trial DM ignored
"How does the trial week work?" - sits until Wednesday. They walk into the studio across the street.
With Seekadu
Trial week booked + check-in scheduled
AI books their first class for tonight 7pm spin, schedules the same-day post-class check-in DM. Trial-to-paid lift starts on day one.
Without Seekadu
Spin cancel = empty bike
Bike opens at 6:50pm. Waitlist has 3 names. Nobody messages. Bike sits empty at 7:00.
Without Seekadu
Spin cancel = empty bike
Bike opens at 6:50pm. Waitlist has 3 names. Nobody messages. Bike sits empty at 7:00.
With Seekadu
Waitlist auto-promoted
AI WhatsApps the top of the waitlist within 30 seconds. First reply gets the bike. Class fills before warm-up.
Without Seekadu
Pricing DM dies
"How much is unlimited classes?" - read Wednesday morning. They've signed up at Iron Box across the street.
Without Seekadu
Pricing DM dies
"How much is unlimited classes?" - read Wednesday morning. They've signed up at Iron Box across the street.
With Seekadu
Tier recommended, trial offered
AI qualifies (classes only? open gym?), recommends Unlimited Classes €99/mo, offers €25 trial week as the soft close. Lead warms overnight.
Without Seekadu
Trainer DMs piled up
Three PT requests overnight. Coach reads Wednesday morning. Two prospects already booked elsewhere.
Without Seekadu
Trainer DMs piled up
Three PT requests overnight. Coach reads Wednesday morning. Two prospects already booked elsewhere.
With Seekadu
PT consultations booked, coaches briefed
Every PT DM qualified overnight - goal, time preference, price band. Coach opens Wednesday to 3 booked consults + full DM context.
Want this Tuesday for your studio?
What your gym booking automation actually knows about your studio.
Upload your class schedule, capacity, membership tiers, trainer roster, and freeze policy. Gym booking automation learns all of it once - and answers every member message accurately, on every channel, at every hour. Multi-location chains see every studio in one queue with per-location SLA, and member chat stays in your EU data region (GDPR by default).
Class schedule + capacity
Real-time class grid, per-class caps (24 bikes, 8 reformers, 32 mats), waitlist rules per format.
Membership tiers
Limited Classes, Unlimited Classes, Unlimited + Open Gym, Premium with PT - monthly + annual pricing.
Trial week & onboarding
Trial sign-up flow, beginner-class recommendations, post-class check-in cadence, conversion tracking.
Trainers & PT availability
Per-coach specialties (strength, mobility, rehab), real-time PT calendar, intro-consult booking.
Freeze / pause / cancel
Freeze rules (1-3 months), pause policy, cancellation window, transfer-to-friend rules.
Seekadu AI
Trained
Class schedule
Mon-Sun grid
Class capacity
Per-class caps
Membership tiers
4 tiers
Trial week
Conversion flow
Trainers / coaches
PT availability
Freeze / pause
Policy rules
Open gym hours
Per-tier access
Class formats
Spin, HIIT, yoga
Every member conversation - automated.
From a Tuesday spin sign-up to a Sunday PT enquiry - gym booking automation and automated class scheduling cover every conversation type, in your studio's voice.
Class bookings, capacity-aware - confirmed in seconds.
Tuesday 7pm spin sold out - the 21st sign-up DM lands on Instagram. Gym booking automation checks live class capacity, books the member or adds them to the waitlist, and sends the 24-hour reminder that cuts no-shows below the 18-25% baseline. Bike, mat, machine - every cap respected.
- Real-time class schedule + capacity from Mindbody / Glofox / Mariana Tek
- Auto-waitlists capped classes (24-bike spin, 8-machine reformer, hot yoga)
- Books or waitlists on the channel the member messaged on
- Sends 24-hour reminder that drops no-shows under 8%
- Writes the booking back to your existing membership system
Waitlist set · 7pm spin · Auto-promote enabled · WhatsApp notify
Where does your gym booking automation live?
How gym member retention software moves trial-to-paid and class fill.
Outcome ranges modelled on our pilot studios and published industry benchmarks (Mindbody, Glofox, ClassPass).
Lift in trial-to-paid conversion with same-day post-class check-in
Coverage on after-hours and weekend member DMs across every channel
Group-class no-show rate reduction with 24-hour reminders + waitlist
0.5s
Avg reply on Instagram + WhatsApp DMs
240
Avg auto-booked classes per week per studio
3hrs
Avg weekly front-desk time saved
€2,600
Avg extra MRR captured month one
What studios on Seekadu typically see.
Illustrative profiles modelled on real outcome ranges across our pilot studios - names and exact figures composite, not individual customer quotes. Hover any card to pause the reel.
Daniel Petrov
Owner, Pulse Studio · 320 members · Sofia
Trial-to-paid used to be a coin toss. Now the AI checks in same day, books the second class, and our conversion went from 38% to 68%.
+68%
Trial-to-paid
vs 38% baseline
100%
After-21:00 reply
all channels
0.5s
Avg DM reply
12 min
Setup
to first class
Sara Vega
Co-owner, Iron Box · 550 members · Lisbon
240 class bookings a week - none of them by hand. Waitlist auto-promote alone fills 3-4 bikes a night that used to sit empty.
240
Auto bookings
per week
−45%
No-show rate
8 weeks
+€420
Recovered/night
waitlist refills
3 min
Avg refill time
post-cancel
Mira Yordanova
Owner, Sundown Yoga · 180 members · Athens
Pricing DMs were eating my evenings. Now Seekadu qualifies, recommends a tier, offers the trial - I just close the warm leads.
+38%
Pricing DM conversion
month one
100%
Coverage 21:00-07:00
all channels
€2,600
Extra MRR
first 30d
8 lang
Auto-detected
tourists
Marc Reyes
GM, Hot Room · 780 members · Madrid
Hot yoga is full every class. The 24-hour reminder cut our no-show rate in half. Waitlist refills the rest. Every mat earns.
100%
Mat utilisation
Tue-Sat
−52%
No-shows
post-reminders
+28
MRR adds
month one
0
Empty mats
peak classes
James Carter
Owner, City Strength · 1,100 members · London
PT requests used to vanish after hours. Now the AI captures the goal, the time preference, the price band - and books the consult. Every coach has a full calendar.
+62%
PT consultations
month one
£3.6k
Extra PT revenue
first 30d
0.6s
Avg PT DM reply
100%
After-hours capture
all coaches
Daniel Petrov
Owner, Pulse Studio · 320 members · Sofia
Trial-to-paid used to be a coin toss. Now the AI checks in same day, books the second class, and our conversion went from 38% to 68%.
+68%
Trial-to-paid
vs 38% baseline
100%
After-21:00 reply
all channels
0.5s
Avg DM reply
12 min
Setup
to first class
Sara Vega
Co-owner, Iron Box · 550 members · Lisbon
240 class bookings a week - none of them by hand. Waitlist auto-promote alone fills 3-4 bikes a night that used to sit empty.
240
Auto bookings
per week
−45%
No-show rate
8 weeks
+€420
Recovered/night
waitlist refills
3 min
Avg refill time
post-cancel
Mira Yordanova
Owner, Sundown Yoga · 180 members · Athens
Pricing DMs were eating my evenings. Now Seekadu qualifies, recommends a tier, offers the trial - I just close the warm leads.
+38%
Pricing DM conversion
month one
100%
Coverage 21:00-07:00
all channels
€2,600
Extra MRR
first 30d
8 lang
Auto-detected
tourists
Marc Reyes
GM, Hot Room · 780 members · Madrid
Hot yoga is full every class. The 24-hour reminder cut our no-show rate in half. Waitlist refills the rest. Every mat earns.
100%
Mat utilisation
Tue-Sat
−52%
No-shows
post-reminders
+28
MRR adds
month one
0
Empty mats
peak classes
James Carter
Owner, City Strength · 1,100 members · London
PT requests used to vanish after hours. Now the AI captures the goal, the time preference, the price band - and books the consult. Every coach has a full calendar.
+62%
PT consultations
month one
£3.6k
Extra PT revenue
first 30d
0.6s
Avg PT DM reply
100%
After-hours capture
all coaches
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Everything fitness studio owners ask before switching on gym booking automation.
Book a demo for studios →Fill every bike. Convert every trial.
For boutique gym + studio operators juggling 200-1,000 members across class schedules - Gym booking automation that handles every member conversation - automated class scheduling, trial sign-ups, PT requests, and member retention - while your front desk is on a session.
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