Class booking system for gyms
- Instagram to membership, in 90 seconds
Class booking system for gyms powered by AI - captures every class booking across Instagram DM, WhatsApp, your website widget, and Business Page. Live sync to Mindbody, Mariana Tek, Glofox, Vagaro, Pike13. Fitness booking chatbot, trial-to-member conversion automation, waitlist auto-promote, payment-failure recovery, lapsed-member win-back. Live in 15 minutes.
Pulse Studio
Replied in 38 seconds · 21:08 Sun
Powered by seekadu
Trial leads die in Instagram DMs
Boutique discovery happens on Instagram now - your booking widget never sees the lead if no one replies fast enough
Tuesday 19:00 spin sold out
Member can't book the peak class - no waitlist offer, no alternative, they try the studio across the road
Payment failures = silent churn
Cards expire, payments fail, member quietly drops - no one chases on WhatsApp, you find out at the EOM report
Lapsed members drift
Member misses 14 days, no one reaches out, they cancel next week - without a win-back ping, churn compounds
Trusted by businesses already using Seekadu
What a Tuesday-evening peak looks like with class booking automation on the line.
The same trial DMs and class-full waitlists arrive. The difference is what happens when Sofia is teaching reformer at 18:30 and a prospect at 21:08 wants a Thursday trial.
Without Seekadu
Trial DM → unread for 14 hours
"Got a trial Thursday?" - DM sits unread until Monday afternoon. By then she's tried the place across the road.
Without Seekadu
Trial DM → unread for 14 hours
"Got a trial Thursday?" - DM sits unread until Monday afternoon. By then she's tried the place across the road.
With Seekadu
Booked in 38 seconds + waiver sent
AI books Thursday 18:30, sends waiver + parking, schedules day-after follow-up.
Without Seekadu
Spin class full → walk-away
Member tries to book Tuesday 19:00 spin - full. No waitlist, no alternative offered. They book at the studio next door.
Without Seekadu
Spin class full → walk-away
Member tries to book Tuesday 19:00 spin - full. No waitlist, no alternative offered. They book at the studio next door.
With Seekadu
Waitlist + backup class
AI offers waitlist (typical clear rate), books 18:00 spin with Sam as backup, pings on WhatsApp if 19:00 opens.
Without Seekadu
Payment failure → silent churn
Monthly direct debit fails Wednesday morning. Front desk doesn't notice. By Friday the member's gone.
Without Seekadu
Payment failure → silent churn
Monthly direct debit fails Wednesday morning. Front desk doesn't notice. By Friday the member's gone.
With Seekadu
WhatsApp + Stripe update
AI WhatsApps Wednesday 08:05 with a Stripe-secure update link. Card updated in 60 seconds. Membership resumed.
Without Seekadu
Lapsed member drifts
Member hasn't booked in 14 days - no contact, drift compounds. Cancellation at day 30.
Without Seekadu
Lapsed member drifts
Member hasn't booked in 14 days - no contact, drift compounds. Cancellation at day 30.
With Seekadu
Win-back ping + re-book
AI WhatsApps day 14 with favorite instructor's class, books Tuesday 19:00 hot yoga. Churn risk neutralised.
Want this Tuesday peak for your studio?
What your AI booking system for fitness studios actually knows.
Plug into Mindbody, Mariana Tek, Glofox, Vagaro, or Pike13. Class booking automation pulls your live class schedule, instructor roster, class cap, membership tiers, and win-back rules - and books every member safely, in any language. Multi-location groups see every class in one queue with per-location routing; trial-to-member conversion sequence fires automatically.
Live class schedule + cap
Real-time PMS feed (Mindbody, Mariana Tek, Glofox, Vagaro, Pike13) - never books a member into a full class without a waitlist offer.
Instructor + class types
Per-instructor schedule (reformer Pilates, hot yoga, spin, HIIT, CrossFit, barre), class duration + cap.
Trial + membership tiers
Trial offers, intro packs, founding-member, family bundles, unlimited vs limited - each with a tailored conversion sequence.
Win-back + recall rules
Lapsed cadence (7d / 14d / 30d), favorite-instructor signal, 2-class win-back, member pause / hold.
Payment + upgrade flow
Card-decline WhatsApp + Stripe-secure update link, membership upgrade offers, pause for vacation / injury.
Seekadu AI
Trained
Class schedule
Real-time PMS
Instructor roster
Per discipline
Trial + membership
Tier offers
Reminders
12h + 2h
Class waitlist
Auto-promote
Win-back cadence
7 / 14 / 30 days
Payment recovery
On card decline
Languages
30+ auto-detect
Every class-cap moment - automated.
From a 21:08 Instagram trial DM to a Tuesday 19:00 waitlist auto-promote - class booking automation handles every booking and conversion moment in your studio's voice.
Trial classes booked from Instagram - converted to members in 24 hours.
A prospect sees your reformer Pilates reel, taps Message, asks for a trial. Without an AI booking system for fitness studios the message sits until tomorrow - by then she's tried the studio across the road. The AI books the trial against Mindbody, sends the waiver + parking info, and follows up day-after with a tailored membership offer. Trial-to-member conversion lifts from 22% to 35-45%.
- Books trial across Instagram DM, WhatsApp, website chat, Business Page
- Live Mindbody / Mariana Tek / Glofox / Vagaro / Pike13 read
- Sends pre-class waiver + parking + studio info in same thread
- Day-after-trial follow-up with tailored membership offer (founding / intro / family)
- Logs trial + conversion outcome to PMS + studio CRM
Trial booked · Waiver sent · Day-after follow-up scheduled
Where does your class booking system live?
How class booking automation moves trial conversion + no-shows + churn.
Illustrative - outcome ranges modelled on our pilot studios and published industry benchmarks (Mindbody, Glofox, Mariana Tek). Individual results vary.
Lift in trial-to-member conversion (22% baseline → 45% post-AI)
Class no-show rate reduction with 12h + 2h same-channel reminders
Monthly churn reduction with payment-failure + lapsed-member win-back
$3-5k/mo
Recurring revenue lift at 200-member studios
<60s
Median DM-to-trial booked time
80%
Payment-failure recovery rate
8+ lang
Auto-detected for international members
What studios on Seekadu typically see.
Illustrative profiles modelled on real outcome ranges across our pilot studios - names and exact figures composite, not individual customer quotes.
Sofia Bianchi
Owner, Pulse Studio · 320 members · Shoreditch
Half my trial leads come from Instagram. Before Seekadu I lost most of them because no one replied fast enough. Now the AI books the trial, sends the waiver, follows up day-after - and 45% convert.
+105%
Trial-to-member conversion
22% → 45%
−61%
Class no-show rate
18% → 7%
+£4.8k/mo
Recurring revenue lift
first quarter
15 min
Setup
to first trial booking
Maya Chen
Owner, Sweat Lab · 550 members · Brooklyn
Tuesday 19:00 spin sells out 24 hours ahead now. Waitlist auto-promote on WhatsApp means the spot's never wasted. No-shows dropped to single digits and Saturday yoga fills two weeks out.
−61%
Class no-show rate
18% → 7%
0
Empty waitlist spots
Tuesday peak
+$3.2k/mo
Class-cap utilization lift
post-AI
+38%
Saturday class fill
2 weeks ahead
Lucia Castro
Owner, Casa Yoga · 180 members · Madrid
Payment failures used to bleed €2k a month. Now the AI WhatsApps the moment a card declines, sends a Stripe link, and the member updates without me ever knowing. Recovery rate is 80%.
80%
Payment recovery rate
on failed cards
+€2.1k/mo
Recurring revenue protected
WhatsApp recovery
0
Front-desk lift
on payment chase
<60s
Card-decline to update
median time
João Pereira
Owner, Iron Crew CF · 780 members · Lisbon
CrossFit trial classes have 50% no-show industry-wide. Same-channel 12h + 2h reminders + the waiver-in-DM flow lifted us to 82% show-up. Conversion to membership followed.
82%
Trial show-up rate
vs 50% baseline
+42%
Trial-to-member conversion
post-launch
+€1.8k/mo
Member-roll lift
first 90 days
8 lang
Auto-detected
international members
Henri Laurent
Owner, Reform Pilates · 1,100 members · Paris
Lapsed-member win-back used to be a Sunday-night spreadsheet exercise. Now the AI WhatsApps every member who's gone quiet, with a tailored message. 38% come back inside two weeks.
38%
Lapsed-member win-back
14-day cadence
−45%
Monthly churn
12% → 6.5%
+€3.4k/mo
Retained member revenue
win-back flow
0
Manual win-back chase
since launch
Sofia Bianchi
Owner, Pulse Studio · 320 members · Shoreditch
Half my trial leads come from Instagram. Before Seekadu I lost most of them because no one replied fast enough. Now the AI books the trial, sends the waiver, follows up day-after - and 45% convert.
+105%
Trial-to-member conversion
22% → 45%
−61%
Class no-show rate
18% → 7%
+£4.8k/mo
Recurring revenue lift
first quarter
15 min
Setup
to first trial booking
Maya Chen
Owner, Sweat Lab · 550 members · Brooklyn
Tuesday 19:00 spin sells out 24 hours ahead now. Waitlist auto-promote on WhatsApp means the spot's never wasted. No-shows dropped to single digits and Saturday yoga fills two weeks out.
−61%
Class no-show rate
18% → 7%
0
Empty waitlist spots
Tuesday peak
+$3.2k/mo
Class-cap utilization lift
post-AI
+38%
Saturday class fill
2 weeks ahead
Lucia Castro
Owner, Casa Yoga · 180 members · Madrid
Payment failures used to bleed €2k a month. Now the AI WhatsApps the moment a card declines, sends a Stripe link, and the member updates without me ever knowing. Recovery rate is 80%.
80%
Payment recovery rate
on failed cards
+€2.1k/mo
Recurring revenue protected
WhatsApp recovery
0
Front-desk lift
on payment chase
<60s
Card-decline to update
median time
João Pereira
Owner, Iron Crew CF · 780 members · Lisbon
CrossFit trial classes have 50% no-show industry-wide. Same-channel 12h + 2h reminders + the waiver-in-DM flow lifted us to 82% show-up. Conversion to membership followed.
82%
Trial show-up rate
vs 50% baseline
+42%
Trial-to-member conversion
post-launch
+€1.8k/mo
Member-roll lift
first 90 days
8 lang
Auto-detected
international members
Henri Laurent
Owner, Reform Pilates · 1,100 members · Paris
Lapsed-member win-back used to be a Sunday-night spreadsheet exercise. Now the AI WhatsApps every member who's gone quiet, with a tailored message. 38% come back inside two weeks.
38%
Lapsed-member win-back
14-day cadence
−45%
Monthly churn
12% → 6.5%
+€3.4k/mo
Retained member revenue
win-back flow
0
Manual win-back chase
since launch
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Studio questions, answered.
Everything fitness studio owners ask before switching on a class booking system.
Book a demo for your studio →Book every trial. Fill every class. Recover every member.
For boutique gym + studio operators juggling 200-1,000 members across class schedules - Class booking automation across Instagram, WhatsApp, your website widget, and Business Page - live sync to Mindbody, Mariana Tek, Glofox, Vagaro, Pike13. Works on top of your PMS, never replaces it. Trial-to-member on autopilot. Payment-failure recovery in 60 seconds.
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