Dental appointment automation
- every recall, every emergency, never diagnose
Dental appointment automation - captures every patient booking across WhatsApp, Instagram, your patient portal, and Business Page. Live sync to Dentrix, Eaglesoft, Open Dental, Curve, Carestream. Dental booking chatbot, 6-month hygiene recall automation, emergency triage with 112 fallback, deposit holds. HIPAA BAA / GDPR DPA. Never diagnoses.
Khan Dental
Replied in 38 seconds · 21:30 Mon
Powered by seekadu
Front desk on hold all morning
60-70% of the receptionist's day is insurance + hygiene-recall + booking phone calls - repeat work an AI answers from your KB
After-hours emergencies → voicemail
A patient with severe pain at 23:00 lands on the practice with the fastest reply - yours rings to voicemail
Hygiene recalls drift
56% baseline recall completion - patients drift if no one DMs them on the 6-month due date
Long-treatment no-shows
2-hour endo or crown that vanishes is a $400-$1,200 hole - without deposits, no recovery
Trusted by businesses already using Seekadu
What a dental practice day looks like with dental appointment automation on the line.
The same DMs and emergencies arrive. The difference is what happens when the front desk is checking in a hygiene patient and a new patient at 21:30 wants to book Delta Dental.
Without Seekadu
New-patient DM → voicemail
"Take Delta Dental?" - phone rings to voicemail. They book at the dental practice across the road.
Without Seekadu
New-patient DM → voicemail
"Take Delta Dental?" - phone rings to voicemail. They book at the dental practice across the road.
With Seekadu
Booked + verified in 38 seconds
AI verifies Delta PPO, books Tuesday 10:00 with Dr. Khan, sends intake forms.
Without Seekadu
Severe pain → no triage
"Severe tooth pain since Friday" - no one to answer. Patient ends up in A&E or self-medicates.
Without Seekadu
Severe pain → no triage
"Severe tooth pain since Friday" - no one to answer. Patient ends up in A&E or self-medicates.
With Seekadu
Triage + emergency booked
AI asks about swelling / fever, books emergency consult next morning, paged on-call for review. 112 fallback ready if needed.
Without Seekadu
Hygiene no-show
Wednesday hygiene at 10:00 - no reminder. Patient forgot. $120 of chair revenue evaporates.
Without Seekadu
Hygiene no-show
Wednesday hygiene at 10:00 - no reminder. Patient forgot. $120 of chair revenue evaporates.
With Seekadu
Reminder + confirm
AI WhatsApped 24h + 2h before. Patient confirmed both. Showed up.
Without Seekadu
Recall drifts past due
Maria's 6-month recall passed - no one reached out. She books at the place down the road.
Without Seekadu
Recall drifts past due
Maria's 6-month recall passed - no one reached out. She books at the place down the road.
With Seekadu
Recall + book
AI WhatsApped on month 6, Maria booked Friday with Sarah. Recall cadence reset.
Want this practice day for your dental clinic?
What your AI booking system for dental practices actually knows.
Plug into Dentrix, Eaglesoft, Open Dental, Curve, or Carestream. Dental appointment automation pulls your live chair plan, provider roster, accepted insurance, recall cadences, and emergency-escalation rules - and books every patient safely, in any language. Multi-location groups see every chair in one queue with per-location routing; clinical-safety guardrails fire on every triage conversation.
Live chair calendar
Real-time PMS feed (Dentrix, Eaglesoft, Open Dental, Curve, Carestream) - never books a 2h endo into a 60min slot.
Insurance carriers + plans
Accepted carriers (Delta Dental, Aetna, Cigna Dental, MetLife, UHC Dental in US; private + НЗОК in BG), typical patient share by procedure.
Recall + cadence rules
Hygiene 6m, perio maintenance 3m, post-implant 6m, ortho re-eval 12m - auto-pings on due date.
Emergency triage protocol
Severity flags (routine / urgent / emergency / 112), on-call paging rules, severe-presentation auto-escalation.
Compliance + safety
HIPAA BAA, GDPR DPA, never diagnose, never recommend treatment, always escalate clinical questions, 911 / 112 fallback.
Seekadu AI
Trained
Chair calendar
Real-time PMS
Provider roster
Hygienist + DDS
Insurance carriers
Delta · MetLife · Cigna · Aetna
Recall cadence
6m / 3m / 12m
Reminders
24h + 2h
Emergency triage
L1-L4 triage
HIPAA / GDPR
BAA + DPA signed
Languages
30+ auto-detect
Every chair-time moment - automated.
From a 21:30 new-patient DM to a 23:00 severe-pain triage - dental appointment automation handles every booking and clinical-safety moment with strict guardrails baked in.
New-patient bookings captured 24/7 with insurance verified in-thread.
A new patient WhatsApps your practice at 21:30 asking about a hygiene consult and whether you accept Delta Dental. Without dental appointment automation the message sits until 09:00 - by then they've booked at the practice across the road. The AI verifies the carrier, books a hygiene consult against Dentrix, captures intake forms, and sends a patch of pre-visit information in the same thread.
- Captures new-patient enquiries 24/7 across WhatsApp, Instagram, patient portal, website chat
- Verifies insurance carrier + plan against your accepted list - Delta, Aetna, Cigna, MetLife, UHC Dental
- Books the first consult in your PMS (Dentrix, Eaglesoft, Open Dental, Curve, Carestream)
- Sends conversational intake + medical history forms (completion lifts 40% → 70-80%)
- Never diagnoses, always escalates clinical questions to a clinician
New patient booked · Insurance verified · Intake forms sent · PMS synced
Where does your dental appointment automation live?
How dental appointment automation moves bookings + recalls + emergency triage.
Illustrative - outcome ranges modelled on our pilot dental practices and published industry benchmarks (Dental Economics, ADA practice management studies, Phreesia). Individual results vary.
Lift in new-patient bookings from after-hours WhatsApp + Instagram coverage
6-month hygiene recall completion (56% baseline → 84% post-AI)
Saturday no-show rate reduction with 24h + 2h reminders + deposit holds
$1.2k-$2.4k/wk
Revenue protected at 2-chair practices
100%
Emergency keyword → 911 / 112 escalation
0
Clinical incidents across pilot practices
8+ lang
Auto-detected for international patients
What dental practices on Seekadu typically see.
Illustrative profiles modelled on real outcome ranges across our pilot practices - names and exact figures composite, not individual customer quotes.
Dr. Aisha Khan
Owner, Khan Dental · 4 chairs · Manchester
Half of our new patients now come from after-hours WhatsApp. The AI verifies Delta Dental in 30 seconds, books the hygiene consult, sends intake. The front desk got 12 hours a week back.
+42%
New-patient bookings
after-hours WhatsApp
12 hrs/wk
Front-desk time recovered
insurance + intake Qs
0
Safety incidents
14 months
15 min
Setup
to first booking
Dr. Theo Park
Owner, Park Avenue Pediatric Dentistry · 6 chairs · Upper East Side NY
Hygiene recall completion used to sit at 56%. The AI WhatsApps every patient on their 6-month due date with two slots ready to go. Completion climbed to 84% in 90 days. That's the single biggest lift we've ever seen.
+50%
Recall completion
56% → 84%
+$3.4k/wk
Recovered LTV
recall cadence
100%
PMS logging
all recalls
HIPAA
BAA signed
compliant
Dr. Anna Petrova
Owner, Dental Centre Sofia · 8 chairs · Sofia
Emergency triage at 23:00 used to mean voicemail or a frantic call. Now patients get structured triage in seconds, 112 fallback for severe, and the on-call gets paged with the full thread. Zero clinical incidents in 12 months.
100%
Emergency triage
structured + safe
100%
112 fallback
for severe presentations
0
Clinical incidents
12 months
8 lang
Auto-detected
international patients
Dr. Helena Reyes
Owner, Mesa Family Dental · 3 chairs · Phoenix AZ
Saturday hygiene no-shows used to be 22%. Same-channel 24h + 2h reminders + deposit holds on longer treatment dropped it to 7%. That's two chair-hours a Saturday back.
−68%
Saturday no-show rate
22% → 7%
+$2.1k/wk
Revenue protected
deposit + waitlist
100%
Deposit held
longer treatments
94%
Patients arrived
no friction at chair
Dr. Marc Reyes
Owner, Smile Lab · 10 chairs · Lisbon
Lisbon attracts a lot of international patients. The AI auto-detects 30+ languages, verifies insurance, books the consult. We've never been busier - and the chair never sits empty.
+38%
International bookings
post-launch
8 lang
Auto-detected
from first message
+€1.9k/wk
Revenue lift
international segment
<60s
DM to confirmed booking
median
Dr. Aisha Khan
Owner, Khan Dental · 4 chairs · Manchester
Half of our new patients now come from after-hours WhatsApp. The AI verifies Delta Dental in 30 seconds, books the hygiene consult, sends intake. The front desk got 12 hours a week back.
+42%
New-patient bookings
after-hours WhatsApp
12 hrs/wk
Front-desk time recovered
insurance + intake Qs
0
Safety incidents
14 months
15 min
Setup
to first booking
Dr. Theo Park
Owner, Park Avenue Pediatric Dentistry · 6 chairs · Upper East Side NY
Hygiene recall completion used to sit at 56%. The AI WhatsApps every patient on their 6-month due date with two slots ready to go. Completion climbed to 84% in 90 days. That's the single biggest lift we've ever seen.
+50%
Recall completion
56% → 84%
+$3.4k/wk
Recovered LTV
recall cadence
100%
PMS logging
all recalls
HIPAA
BAA signed
compliant
Dr. Anna Petrova
Owner, Dental Centre Sofia · 8 chairs · Sofia
Emergency triage at 23:00 used to mean voicemail or a frantic call. Now patients get structured triage in seconds, 112 fallback for severe, and the on-call gets paged with the full thread. Zero clinical incidents in 12 months.
100%
Emergency triage
structured + safe
100%
112 fallback
for severe presentations
0
Clinical incidents
12 months
8 lang
Auto-detected
international patients
Dr. Helena Reyes
Owner, Mesa Family Dental · 3 chairs · Phoenix AZ
Saturday hygiene no-shows used to be 22%. Same-channel 24h + 2h reminders + deposit holds on longer treatment dropped it to 7%. That's two chair-hours a Saturday back.
−68%
Saturday no-show rate
22% → 7%
+$2.1k/wk
Revenue protected
deposit + waitlist
100%
Deposit held
longer treatments
94%
Patients arrived
no friction at chair
Dr. Marc Reyes
Owner, Smile Lab · 10 chairs · Lisbon
Lisbon attracts a lot of international patients. The AI auto-detects 30+ languages, verifies insurance, books the consult. We've never been busier - and the chair never sits empty.
+38%
International bookings
post-launch
8 lang
Auto-detected
from first message
+€1.9k/wk
Revenue lift
international segment
<60s
DM to confirmed booking
median
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Practice questions, answered.
Everything dental practice owners ask before switching on dental appointment automation.
Book a demo for your dental practice →Book every recall. Triage every emergency. Never diagnose.
Dental appointment automation across WhatsApp, Instagram, your patient portal, and Business Page - live sync to Dentrix, Eaglesoft, Open Dental, Curve, Carestream. Works on top of your PMS, never replaces it. HIPAA BAA / GDPR DPA compliant by default.
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14-day pilot · Encrypted patient threads · Live in 15 minutes
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